Congratulations to Dr Gletwyn Rubidge (Chemistry) who won the E-MIS sponsored Samsung Tablet. Dr Rubidge's Science to Schools Outreach project benefits high school learners in the Port Elizabeth area. As the project name indicates, Dr Rubidge and his team take science to schools, where they perform memorable and striking syllabus-based experiments that teachers may not be able to perform themselves, due to a lack of resources, facilities or teacher experience. The project also includes teacher training, the provision of science kits to schools, support via electronic media and rendering assistance to learners with science projects.
Prof George de Lange and Dr Belinda du Plooy with the winner of the Samsung Tablet, Dr Gletwyn Rubidge (Chemistry, middle).
The NMMU Engagement MIS system is a central system that allows staff members to capture all NMMU Engagement Activities and Projects for the purpose of monitoring and evaluation of engagement projects, as well as providing a consolidated database where all external collaboration and projects can be recorded and reported on.
This system serves as a central repository for Engagement documentation in an access restricted environment.
The vision is for staff in all areas of engagement to be able to capture their own projects, external and internal stakeholders onto a common system from where a history can be kept of past and current engagement by the various departments at the NMMU.
The NMMU Engagement MIS system focuses on collecting information as pertaining to the various categories of engagement at the NMMU namely,
(1) Community Interaction, Service & Outreach,
(2) Engagement through Professional/Discipline based Provision,
(3) Teaching & Learning, and
(4) Research & Scholarships.
A link to the Engagement MIS site can be found on the Staff Portal under “Online Forms ->Tools&Services->Engagement & Collaboration->Engagement MIS”.
The direct link to the site is https://depts.nmmu.ac.za/Engagement/SitePages/Home.aspx, accessible to all staff.
Academics and other staff related to engagement with external parties can capture and update their specific project/activity information here.
Access is governed through the Microsoft Active Directory (AD) of the university ensuring that only staff members can see their own information, and staff to whom they have decided to grant access.
A list of all registered Engagement projects can be accessed via the E-MIS (share point site) by following steps 1-5 below, then double clicking on “Engagement Number of Projects” on the right side of the share point site under Reports. Choose ‘all’ for both the Faculty and Department fields and then click on ‘View Report’.
How to update existing Engagement project information or add a new project
Use the above link or the following route to access the E-MIS share point site:
There is a user-friendly and easily accessible electronic form that you need to complete when you click on a specific project (start with the “Project Definition” page and just follow the ‘Next’ prompts up to ‘Submit’ on the last page).
Complete all fields in detail and on the final page ‘submit’ for your information to be saved. By clicking on “ECF” in the left corner of the page you will be able to view NMMU’s Engagement Conceptual Framework.
Do so by granting them access under the “Team Members” section, using the “Grant Staff Permission” button:
Use the browse button (the little open book) to search for the person via the NMMU e-mail address book, then click on the “Add User to Permission List” button, then click on “Grant Access”.
Note that your project must have been created on the system before you can grant permissions, so if you are adding a new project, run through the electronic form to create a shell document by adding basic information in required fields first, then under the “Team Members” section grant permission to whomever will be updating the page for you.
Tel: +27 (0) 41 504 1111
Fax: +27 (0) 41 504 2574 / 2731
PO Box 77000, Nelson Mandela Metropolitan University
Port Elizabeth, 6031, South Africa
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